Gautam Exim Ltd

Key AGM resolutions

• Ordinary Resolution: Adoption of Audited Standalone Financial Statements for year ended 31 March 2026.
• Ordinary Resolution: Re-appointment of Varsha Agrawal as Non-Executive Director (retires by rotation).
• Special Resolution: Appointment of SASA & Associates as Statutory Auditors to fill casual vacancy.
• Special Resolution: Re-designation of Parmeshwar Ojha from Executive WTD to Non-Executive Director.
• Auditor's and Secretarial Reports had no qualifications or adverse remarks.
• Voting results to be submitted to BSE within 2 working days and posted on NSDL/company websites.

Director Re-designation

• Parmeshwar Ojha redesignated from Executive Whole-time Director to Non-Executive Director, effective August 12, 2026.
• Approval by members at the 21st AGM held September 30, 2026.
• Brief profile: rich experience in corporate management and operational functions.
• Relationship with Directors: Not related to any Director or KMP.
• Not debarred from holding office by SEBI or any other authority.
• Reason: Re-designation from Executive to Non-Executive Director.
• Effective date & term: Effective from August 12, 2026; term not specified.

AGM Details

• Date, time, and mode: Sept 30, 2026, 11:00–11:45 IST, VC/OAVM.
• Meeting commenced 11:00 IST and concluded 11:45 IST.
• All items in the notice dated Aug 30, 2026 were transacted.

Key Resolutions

• Adoption of audited standalone financial statements for the financial year ended March 31, 2026.
• Re-appointment of Varsha Agrawal as Non-Executive Director.
• Appointment of SASA & Associates as Statutory Auditors to fill the casual vacancy.
• Re-designation of Parmeshwar Ojha from Whole-time Director to Non-Executive Director.

Voting Status

• Voting conducted remotely and during AGM; detailed results to be submitted within 2 working days.

Financial highlights

• Revenue from operations: ₹2,880.91 lakhs in FY2025-26.
• Net profit after tax: ₹22.17 lakhs for FY2025-26.
• Earnings per share: ₹0.72 in FY2025-26.
• Dividend: no dividend declared for FY2025-26.

Capital actions

• Bonus issue: 18,486,000 equity shares at ₹5; 3:1 ratio.
• Post-bonus paid-up capital: ₹12,324,000 across 2,46,48,000 shares.
• Share split: ₹10 face value converted to ₹5; record date 22 May 2026.
• Authorized capital after split: ₹13,00,00,000; 2,60,00,000 shares.

Dividends & reserves

• Dividend: board did not declare any dividend.
• Reserves: No transfer to general reserves in the year.

Governance actions

• AGM notice includes re-appointment of Mrs Varsha Agrawal.
• Parmeshwār Ojha designated from Whole-Time Director to Non-Executive Director, Aug 12, 2026.
• Statutory auditors SASA & Associates appointed to fill casual vacancy.
• Secretarial Auditor Varun Bhomia & Co appointed from 30 Apr 2026.

Auditors & internal controls

• Resignation of B.A. Desai & Associates as statutory auditors, Aug 2026.
• Internal financial controls are adequate and operating effectively.

Related party transactions & remuneration

• Directors' remuneration included: MD ₹2.25 lakh; others ₹0.75–1.00 lakh.
• All related party transactions approved by Audit Committee.

Risks & outlook

• Top five customers contribute about 70% of revenue.
• Risk framework with monitoring and mitigation in place.

HR & CSR

• CSR not applicable.
• Total employees: 5; industrial relations cordial.

AGM Details

• 21st AGM on 30 September 2026 at 11:00 IST via VC/OAVM.
• Cut-off for remote voting: 23 September 2026.
• Remote e-voting from 27 Sep 2026, 09:00 IST to 29 Sep 2026, 17:00 IST.
• Proxy facility not available for this AGM.
• Deemed venue: the company's registered office.

Resolutions

• Adopt standalone financial statements for year ended 31 March 2026 with reports.
• Re-appoint Varsha Agrawal (DIN: 11129358) as Non-Executive Director.
• Appoint SASA & Associates as Statutory Auditors to fill casual vacancy.
• Change Parmeshwar Ojha designation from Whole-time Director to Non-Executive Director.
• MD authorized to sign e-forms and disclosures for appointment.

Voting status

• Voting results are not provided in this filing.

Key outcomes

• Approved Board's Report and Annual Report for FY 2025-26, including governance and audit reports.
• AGM scheduled for Sep 30, 2026 at 11:00 AM IST via VC/OAVM.
• Cut-off date for AGM eligibility fixed Sept 23, 2026.
• Remote e-voting period set Sep 27–29, 2026.
• Scrutinizer appointed: CS Varun Bhomia, Practicing Company Secretary.
• Voting results to be declared by Oct 1, 2026 and submitted to BSE.

Meeting Details

• Date and time: Sunday, 30 August 2026 at 12:30 PM.
• Mode: VC/OAVM.
• Deemed venue: Plot No. 29, Pavitra, GIDC, Vapi, Gujarat.

Key Agenda Items

• Approval of Board's Report and Annexures for FY ended March 31, 2026.
• Approval of Annual Report for FY 2025-26.
• Convene AGM: approve Notice and fix date, time, venue, and mode (VC/OAVM).
• Fix cut-off date, record date, and remote e-voting schedule for AGM.
• Appointment of Scrutinizer for remote e-voting and AGM voting.
• Other Matters: routine operational items with Chair's permission.

Other Notes

• Trading window closed for Designated Persons and relatives until 48 hours after outcomes are submitted to stock exchange.

Internal auditor appointment

• Board approved appointment of M/s Gajendra Singh Solanki & Associates as Internal Auditor for FY 2026-27.
• Appointment to fill casual vacancy caused by resignation of M/s Mahesh C. Tamakuwala & Co.
• Effective from August 12, 2026.
• Auditor: M/s Gajendra Singh Solanki & Associates; FCS 10868, CP 12279; internal audits and secretarial services.