Rajvi Logitrade Ltd

AGM notice and access details

• 39th AGM scheduled for 15 September 2026 at 12:00 IST at Rajvi House, Gandhidham, Gujarat.
• Notice convening the AGM and Annual Report for FY 2025-26 are accessible online (Company website and BSE/CDSL).
• Cut-off date for voting eligibility fixed at 8 September 2026.
• Remote e-voting window from 11 September 2026, 09:00 IST to 14 September 2026, 17:00 IST.
• Notice and Annual Report access via company website; unregistered email holders provided with weblink.

AGM details

• Date and time: 15 September 2026, 12:00 PM.
• Venue: Rajvi House, Plot 109, Sector-8, Gandhidham, Gujarat.
• Mode: physical AGM with remote e-voting facility.
• Cut-off for voting: 8 September 2026.
• Remote e-voting: 11 September 2026 9:00 AM to 14 September 2026 5:00 PM.

Resolutions

• Ordinary: Adoption of Audited financial statements and reports.
• Ordinary: Reappointment of Maulin Bhavesh Acharya by rotation.
• Ordinary: Approval of related party transaction with Bhupendrasinh Rana.
• Ordinary: Approval of related party transaction with RCC Limited.
• Special: Alter MOA object clause to include salt and petroleum by-products.

Dividend

• Dividend: No dividend proposed for the year.

Director & management changes

• Director reappointment: Maulin Bhavesh Acharya reappointed; remuneration remains Rs 6 lakh.

Auditors

• Statutory Auditor: Prakash Tekwani & Associates appointed for five-year term ending 2027.
• Secretarial Auditor: Jogi Dipak & Co. appointed for five-year term 2024-2029.
• Internal Auditor: Shah Deep And Company appointed for 2025-2026.

Material related party transactions

• Bhupendrasinh Rana: aggregate value up to ₹15 crore; leases and logistics; ordinary.
• RCC Limited: fleet purchases up to ₹20 crore; logistics services up to ₹60 crore; 2027-28; ordinary.

Other material approvals

• Alter MOA: insert salt and petroleum by-products clauses; ROC approvals.

AGM Details

• AGM date/time: 15 September 2026 at 12:00 PM.
• Mode: in-person at Rajvi House, Gandhidham; remote e-voting available.
• Cut-off date for voting eligibility: 8 September 2026.
• Remote e-voting window: 11-14 Sept 2026, 9:00 AM to 5:00 PM.
• Notice and AGM materials available on company website.

Key Resolutions

• Adopt audited financial statements for year ended 31 March 2026 (Ordinary).
• Re-appoint Maulin Bhavesh Acharya as Director by rotation (Ordinary).
• Approve related party transaction with Bhupendrasinh Rana (Ordinary).
• Approve related party transaction with RCC Limited (Ordinary).
• Alter MOA object clause to include salt and petroleum by-products (Special).

Related Party Transactions

• Bhupendrasinh Rana: leasing of commercial vehicles and logistics services; aggregate up to ₹15 crore (2026–27).
• RCC Limited: fleet purchases and logistics services; caps up to ₹20 crore (fleet) and ₹60 crore (logistics).
• Period: from this AGM to next AGM; ordinary-course, arm's-length terms.

Director Changes

• Director re-appointment: Maulin Bhavesh Acharya; non-exec, non-independent.
• First appointed on 15 May 2025.
• Remuneration for FY2025-26: ₹6,00,000.
• Board attendance: 8 meetings in FY2025-26.

Voting Status

• Voting results not disclosed in this filing.

Dematerialisation processing and record updates

• Dematerialisation requests processed during quarter ended 30 June 2026.
• Dematerialised securities listed on the stock exchanges where the earlier securities are listed.
• Certificates for dematerialisation mutilated and cancelled after verification; depository name updated as registered owner within timelines.

Meeting Details

• Board meeting scheduled for 25 May 2026 at 4:00 P.M.
• Venue: Plot No. 109, Sector-08, Gandhidham-370201, Gujarat, India.

Key Agenda Items

• Approve and take on record audited financial results for quarter and year ended 31 March 2026.
• Consider leasing additional vehicles for business operations.
• Review and discuss cancellation or revision of existing vehicle lease agreement.

Other Notes

Meeting Details

• EGM held on 27 March 2026 from 11:00 AM to 12:00 PM
• Total shareholders on record date: 513
• 8 shareholders attended in person or proxy, none via video conferencing
• Four resolutions were passed at the meeting

Resolution 1: Director Appointment

• Special resolution to appoint Mr. Hardik Dilipbhai Naygandhi as Independent Director
• Promoters not interested in this resolution
• 63% promoter votes and 10.64% public votes polled in favor
• Resolution approved with 99.97% votes in favor

Resolution 2: Related Party Transaction - Lease

• Ordinary resolution to approve lease of commercial vehicle from Mr. Bhupendrasinh Dalpatsinh Rana
• Promoters interested and voted 68.35% in favor
• Overall 44.95% votes polled with 99.96% in favor
• Resolution approved

Resolution 3: Related Party Transaction - Transfer of Fleets

• Ordinary resolution to approve transfer of fleets and equipment with RCC Limited
• Promoters interested, low voting participation (3.60%) but 100% in favor
• Total 6.45% votes polled with unanimous approval
• Resolution approved

Resolution 4: Related Party Transaction - Logistics Services

• Ordinary resolution to approve logistics and allied services with RCC Limited
• Promoters interested, 3.60% votes polled with 100% in favor
• Overall 6.45% votes polled, unanimously approved
• Resolution approved

Purpose of EGM

• Appointment of Mr. Hardik Dilipbhai Naygandhi as Non-Executive Independent Director
• Approval of related party transaction with Mr. Bhupendrasinh Dalpatsinh Rana for vehicle lease
• Approval of related party transaction with RCC Limited for transfer of fleets and equipment
• Approval of related party transaction with RCC Limited for logistics and allied services

Summary of Resolutions

• Resolution 1: Special resolution for Independent Director appointment
• Resolution 2: Ordinary resolution for vehicle lease related party transaction
• Resolution 3: Ordinary resolution for fleet and equipment transfer related party transaction
• Resolution 4: Ordinary resolution for logistics services related party transaction

Voting Outcome

• All shareholders present had voted via remote e-voting before the meeting
• Poll conducted at meeting; votes consolidated by appointed scrutinizer
• Voting results to be disclosed within two working days post meeting

Board and Management

• Mr. Hardik Dilipbhai Naygandhi appointed as Non-Executive Independent Director
• Two directors absent: Mr. Maulin Bhavesh Acharya and Mrs. Rajvi Maulin Acharya