Swagtam Trading & Services Ltd

AGM Details

• Date: 30 September 2026; Time: 11:30 A.M.; Mode: VC/OAVM.

Resolutions

• Ordinary: receive, consider and adopt the Audited Financial Statements for FY ended 31 March 2026.
• Ordinary: re-appoint Anmol Verma as director, who retires by rotation.
• Special: approve loans/guarantees/investments beyond prescribed limit under Section 186 via Special Resolution.

Voting Status

• Voting results to be declared and disseminated on company site and NSDL.

Governance

• Mr. Manish Sharma elected Chairperson of the meeting.

Swagtam Trading & Services Limited - Closure of Trading Window from 1 October 2026 until 48 hours after the Unaudited Financial Results for the quarter ended 30 September 2026 are made generally available

Annual Report access notice

• Web-link and access path to FY 2025-26 Annual Report provided to members without registered emails.
• Complies with Regulation 36(1)(b) of SEBI LODR for annual report distribution.

Financial performance

• Revenue from operations stood at ₹13,227.85k in FY2025-26.
• Total income rose to ₹16,642.50k in FY2025-26.
• Total expenditure was ₹15,232.46k for the year.
• Profit before tax was ₹1,410.04k; tax expense ₹357.27k.
• Net profit after tax was ₹1,052.76k, reversing prior-year loss.
• EPS: Basic ₹0.88; Diluted ₹0.88.
• Dividend not recommended for FY2025-26.
• Return on equity declined to 1% from 3% in the period.
• Ending cash and cash equivalents: ₹280.15k.
• Total assets: ₹96,115.75k; Total equity: ₹85,610.07k.
• Current liabilities totaled ₹10,505.68k.
• Loans and advances outstanding: ₹51,965.32k.
• Warrant-based funding: ₹39,243.75k application money.
• Dematerialised shares stood at 94.84%.

Capital structure & liquidity

• Authorised share capital is ₹16.50 crore.
• Issued equity capital: ₹11,905k across 11,90,500 shares.
• Warrants: 3,809,500 authorized; 2,415,000 allotted; 1,394,500 outstanding.
• Shareholders’ reserves: ₹23,575k premium; ₹9,834.55k retained earnings.
• Total assets: ₹96,115.75k; current liabilities ₹10,505.68k.
• Cash and cash equivalents: ₹280.15k; cash flow from operations negative.
• Financing activities include ₹39,243.75k warrant money received.
• Dematerialisation: 94.84% of shares dematerialised.

Operations & business activity

• Business lines include commissions, brokerage, management and consultancy services.
• Revenue mainly from rice sales; no significant inventory.
• No subsidiary or associate companies; no real estate holdings.
• CSR not applicable; no CSR expenditure during the year.
• Management expects improved revenue trajectory with efficiency improvements.
• MD&A is included as Annexure III.

Governance & risk

• Board comprises seven directors; four independent directors.
• Audit Committee has four meetings; chaired by Apra Sharma.
• Nomination & Remuneration Committee formed; met once in FY25-26.
• Shareholders’/Investors Grievance Committee met once in FY25-26.
• Vigil mechanism in place; website updation is in progress.
• Statutory auditors: G. K. Kedia & Co; internal auditors: Mittal Jindal & Associates.
• Secretarial: B. Bhushan & Co; CS appointed on 13-11-2024.
• Name change approved in 2025 AGM but not completed; company name remains unchanged.

Dividends & shareholder value

• Dividend declared or recommended: none for FY2025-26.
• Dematerialisation and shareholding details reflect orderly capital structure.

AGM & corporate actions

• 41st AGM on 30 Sept 2026 via VC/OAVM at registered office.
• Record date 25 Sep 2026; book closure 25-30 Sep 2026.
• E-voting period from 27–29 Sep 2026; NSDL as provider.
• Registrar: Alankit Assignments Limited.

Audit & internal controls

• Statutory audit by G.K. Kedia & Co; no qualifications.
• Key audit matter: ₹2.50 crore advance to Penganga Properties; recoverability uncertain.
• Internal financial controls deemed adequate and operating effectively.
• Secretarial audit highlighted website not updated; action in progress.

Book closure and record date

• Book closure: Sep 25, 2026 to Sep 30, 2026 (both days inclusive) for AGM records.
• Purpose: to take the members' records for the 41st Annual General Meeting.
• Record date: Sep 25, 2026, to determine eligibility of equity shareholders for the AGM.
• Security: Equity shares.
• Event: 41st AGM.

Financials approved

• Audited balance sheet, P&L, cash flow for year ended 31 March 2026, with auditor's and directors' reports.

Director appointment

• Re-appointment of Mr. Anmol Verma (DIN 10105072) approved.

Special business

• Approved Special Resolution to make loans/guarantees/investments beyond Section 186 limits.

AGM timing & book closure

• Book closure from 25 Sep 2026 to 30 Sep 2026 (inclusive).
• 41st AGM electronically on 30 Sep 2026 at 11:30 AM.

E-voting & Scrutinizer

• Koshal Agarwal, CS, appointed Scrutinizer for e-voting.

Annual report distribution

• Annual Report FY2025-26 available on website; no printed booklet.

Notice & approvals

• Notice for 41st AGM and related reports noted for shareholder approval.

Meeting Details

• Board meeting scheduled for 7 September 2026 at 03:30 P.M at the registered office.

Key Agenda Items

• Approval of Notice for the 41st AGM and explanatory notes.
• Approval of annual report documents: Director's Report, Secretarial Audit, MD&A, Corporate Governance, and related certificates.
• Audited Financial Statements for year ended 31 March 2026 and statutory auditor's report dated 29 May 2026.
• Review of constitution and functioning of various statutory committees.
• Fixation of Book Closure Dates and related Corporate Action forms.
• Convening and holding of E-AGM through VC/OAVM per MCA and SEBI circulars.
• Re-appointment of Director retiring by rotation.
• Re-appointment of Statutory Auditors.
• Re-appointment of Secretarial Auditors.
• Re-appointment of Internal Auditors.
• Finalization of list of resolutions to be placed before the shareholders.
• Correspondence and coordination with CDSL, NSDL, RTA, and other stakeholders for e-voting.
• Appointment of Scrutinizer for e-voting and E-AGM.
• Review of Internal Financial Controls, policies, and Internal Audit Report.
• Any Other Business: to consider any matter with permission of the Chair.

Other Notes

• E-AGM to be conducted via VC/OAVM in compliance with MCA and SEBI circulars.

Board outcomes

• Unaudited standalone financial results for quarter ended June 30, 2026 approved by the Board.
• Limited Review Report on these results issued by M/s. G.K. Kedia & Co., Chartered Accountants.